The Vault integration links your Vault listings to the APLYiD portal: you create a case from a listing in Vault, then complete all the AML checks in APLYiD.
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This guide walks through every step. Note: unlike our other integrations, Vault does not yet receive an automatic status update back from APLYiD, this is coming soon.
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1. Open the listing in Vault and create a case (in Vault)
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Go to the listing you want to verify and click Create AML case. This starts a new case in APLYiD linked to that listing.
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ℹ️ This action creates a new listing in APLYiD and is a billable event. See the FAQs below.
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2. Review the vendor(s) and submit (in APLYiD)
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Go into APLYiD and review the new listing you’ve created. Owners are added to the listing automatically from Vault. The client type defaults to joint, but you can switch between joint and individual.
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⚠️ For a case created via the integration you can edit the vendor details and adjust the vendor list (add, remove or change vendors) up until you begin the ID checks, once the checks start, this is locked, so make sure the vendor list is correct first. If the listing has only one vendor, you can also change the client type from joint individuals to individual in the APLYiD portal. See the FAQs below.
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3. Complete vendor verification in APLYiD (in APLYiD)
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Run the identity checks, complete the risk assessment, and review the results.
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4. Mark the seller onboarding as complete (in APLYiD)
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Once you’re satisfied with the outcome, approve the seller in APLYiD.
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⚠️ Vault does not currently receive any automatic status update back from APLYiD at this point. This is coming soon, for now, update Vault manually if your workflow requires it.
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5. Add the buyer directly in APLYiD (in APLYiD)
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When you’re ready to verify the buyer, go to the APLYiD portal — there’s no need to return to Vault. Open the listing and add the buyer’s details from within APLYiD. Entering the details takes about 1–2 minutes.
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ℹ️ Buyer verification is handled entirely in APLYiD. Buyers can’t be added via Vault yet, this is planned for a future update.
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6. Run all checks and the risk assessment for the buyer (in APLYiD)
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Complete identity verification, screening, and the risk assessment for the buyer, just as you did for the vendor.
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7. Approve the buyer and the overall listing (in APLYiD)
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Once the buyer check is complete, approve the buyer in APLYiD. Then approve the listing as a whole, confirming that all parties have been verified and AML requirements are met.
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ℹ️ No status update is sent back to Vault for the buyer or the overall listing. At this stage Vault doesn’t receive any automatic status updates back from APLYiD, this is coming soon.
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💡 Tip: You can track the status of all your checks, and re-open any listing at any stage, from the APLYiD portal dashboard. Vendor and buyer checks are both visible under the same listing.
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Q: What am I billed for?
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A: The billable event is when you click Create AML case in Vault. This creates a new listing in APLYiD, and because APLYiD charges per listing, this counts as a billable event, even if you don’t complete the checks straight away. Note that you aren’t charged at the moment you click it; it’s included in your usual monthly billing.
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Q: I set up the case with incorrect details — can I edit it afterwards?
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A: For a case created via the integration you can edit the vendor details and adjust the vendor list (add, remove or change vendors) up until you begin the ID checks; once the checks start, this is locked. Individuals default to being created as joint in APLYiD, and you can freely switch between individual and joint afterwards in the portal, depending on how many vendors are actually on the listing. However, if an individual or joint case needs to become a company, that can’t be changed, you’d need to create a new case. This shouldn’t come up in practice, since selecting a company in Vault automatically creates it as a company in APLYiD.
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Q: What if the client is a trust?
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A: Don’t use the Vault integration for trusts, go directly to the APLYiD portal and create the case manually there, so the correct checks and risk assessment are applied to the trust structure. Entering the details manually takes about 1–2 minutes.
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Q: Can I add a buyer from Vault?
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A: Not at this stage. Buyers need to be added directly in the APLYiD portal, Vault doesn’t currently support creating buyer checks. We’re planning to add this in a future update. Entering the buyer’s details manually in APLYiD takes about 1–2 minutes.
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Q: What goes back to Vault, and when?
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A: Right now, nothing automatically, this is the one difference from our other integrations. All sensitive client data is stored securely in APLYiD, so if you ever need an audit, you can give the auditor direct access to your APLYiD account where everything is held. We’re working on adding an automatic status update back to Vault once the seller onboarding is complete, in line with our other integrations. Until that’s live, please update Vault manually if your workflow needs a record of completion.
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